For Participating Artists

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UPDATE - 2014 Artist Booth Assignment Information

The following documents are linked below - The first is the Booth Request form 2014.  The second is a Helpful Hints document to provide additional “insider information” about our festival site.  The third is a pdf map of the festival site showing artist booth locations.  The map is a pdf, so if you do not have Adobe pdf, the link is above.

2014 Booth Request Form
Helpful Hints
Preliminary Site Map

Click here to access an online version of the Booth Request Form.

You will want to increase the size of the attached map by either clicking the “+” button in the top menu of the pdf document or while holding down the Control Key scroll your mouse UP.   The map will allow you to see specific booth numbers and the location of other activities (Music Stage, Performing Arts Stage, sponsor booths, food courts, etc). 

Important Notes:

  1. Please review the attached Helpful Hints document.
  2. We do NOT accept “same as last year” as a booth choice.  If there is not a number on the submitted sheet, you will be assigned last and at random.
  3. If you would like to utilize a Satellite image of the festival site, type 1400 Locust Street, Des Moines, Iowa into your Search field. Click on Satellite.
  4. Use the number on the booth.  We use a system related to the area of your booth space.  For example, the prefix “G” refers to Grand Ave. “15” refers to 15th Street.  The prefix “L” refers to Locust Street. A “C” is a corner booth.” So, GN7C refers to Grand Ave, North side of street, number 7 on a corner. It makes sense once you understand the lingo. 

Please note that we will begin assigning booth numbers immediately, so please return the document ASAP.  Our goal is to have all assignments completed by first week of April, if not before.

To request a specific booth or range of booths, open the BOOTH REQUEST FORM 2014.  Complete the information and then click on SUBMIT FORMThis is the only viable way to submit a request.

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2014 ARTIST PLANNING GUIDE (for Emerging Artists, scroll to bottom of page) 

Congratulations on your selection to the 2014 Des Moines Arts Festival®. We look forward to welcoming you in June. The Artist Planning Guide is designed to assist with planning your time in Des Moines. Please read the information provided here and return the enclosed documents, along with your booth fee, POSTMARKED on or before January 10, 2014.

We encourage you to copy the documents you will be returning for your records.

This packet is the only communication you will receive from us on paper. Our communications going forward will be entirely via email. Please be sure to take time to make the necessary adjustments to your spam or email filter to allow emails from our organization, especially if you use AOL or Gmail.

This is also an important opportunity for us to re-state our policies critical to your participation. Please read all parts before signing your agreement. A signature represents your agreement to any and all policies and procedures. 

The following are enclosed forms to be completed and returned to us postmarked on or before January 10, 2014:

Exhibitor Agreement and Release Form It is the Festival’s policy not to ask for Social Security Numbers on the Artist Application, however, we ask for this information on your Exhibitor Release Form in order to get pre-approval for Iowa Sales Tax. All participating artists must pay sales tax and securing the appropriate paperwork is something we assist you in obtaining prior to the Festival.

Booth Payment Form Complete this form and return with the appropriate payment. Please make special note that we require a separate check if requesting a corner booth. This form is NOT for booth placement requests or special requests. That information and request will come at a later date.

COMMUNICATIONS You will receive periodic emails from us with updates. We encourage you to read them so there will be no surprises upon arrival. Please make note of our mailing address and contact information -

601 Locust St, Suite 700
Des Moines, IA 50309
PHONE: 515.286.4950 (general line)
FAX: 515.286.4942
www.desmoinesartsfestival.org
Facebook.com/desmoinesartsfestival

Stephen King, CFEE, Executive Director
515.286.4927 (Direct)
515.419.7265 (Cell)
sking@desmoinesartsfestival.org

ABOUT THE FESTIVAL SITE The site of the Festival surrounds the John and Mary Pappajohn Sculpture Park. Dedicated on Sept. 27, 2009 the $40 million park holds over 20 pieces of important contemporary sculptures. The Pappajohn Sculpture Park is located in the thirteen-acre Western Gateway Park, home to the Des Moines Arts Festival®. The park is located from 13th to 15th Streets between Grand Avenue and Locust Street at the west entrance into the city’s downtown. The park includes Des Moines’ Central Library, Pappajohn Higher Education Center, Arlington-Hallett Apartments, Temple for Performing Arts, and the Nationwide Headquarters. If you would like an aerial view of the site, Google 1400 Locust Street, Des Moines, IA – click on the satellite view.

ARTIST BOOTH SPACE DMAF offers a 100-square-foot space with additional storage behind the assigned booth area. There is two feet (2’) between each interior booth. You are permitted vehicle access for load-in and load-out. All booths are located on concrete/asphalt streets where staking is prohibited by the city.

******DMAF 2014, artists are not permitted to use light-weight accordion style pop-up tents and each tent must be weighted properly to ensure the highest degree of safety to themselves as well as their neighbor and guests. This means a minimum of 40 lbs of weight on each leg on your tent. Do NOT rely on us to provide sandbags. The proper tent with the proper weights are entirely the responsibility of the exhibiting artist. Given the chance that severe weather can hit at any time, you should know that the DMAF staff will not place their lives at risk to secure a tent.

FEES & TAXES The artist 10’x10’ booth fee is $395. A corner booth is an additional $100 paid with separate check and is due, along with your signed Exhibitor Agreement and Release on or before January 10, 2014. Artists retain 100% of their sales. Each artist is responsible for the collection and reporting of all applicable taxes. A temporary Iowa Sales Tax Permit form will be included in your Welcome Packet that you will receive upon check-in at the Festival. These are provided for your convenience and it is your responsibility to submit these to the Iowa Department of Revenue and Finance. You do not need to do anything before the Festival to have a sales tax permit. We will notify the Iowa Department of Revenue and Finance before your arrival.

REFUND POLICY Invited artists who have completed a contractual agreement with the DMAF and have paid their booth fee in full may request a refund in writing on or before March 14, 2014. The request must come in written form by the artist only (no agent, friend, spouse, etc.) and must state the reason for the refund request. If sent electronically, both DMAF and the artist agree an electronic signature is sufficient for verification. After March 14, 2014 no refunds of any amount will be issued.

RENTALS Any and all rentals must go through our authorized supplier – Classic Events and Tents. No other tent company or vendor will be permitted on the Festival site. There will be absolutely no exceptions to this policy. We will turn away any vendors that are not authorized by the Festival upon their arrival. If you wish to engage Classic, please contact Steve Card at 515.266.3223 or scard@classiceventsandtents.com. (This is a safety and security measure; the DMAF does not in any way benefit from the rental of tents. The contractual agreement is between you and Classic.)

CHECK-IN INFORMATION Check-in and set-up begins on Thursday, June 26, 2014, at 9 a.m. (closes at 6 p.m.) and continues Friday, June 27, 2014, beginning at 8 a.m. Ours is a leisurely set-up. We do NOT require you to sign-up for an appointed check-in. All set-up must be completed no later than 10 a.m. on Friday, June 27, 2014, at which time all vehicles must be off the site in preparation for the 11 a.m. opening. At the time of check-in you will receive a parking permit, Festival credential(s), schedule of events and site map.

Check-In Procedures A photo ID is required at check-in from all juried artists, including partners. Proxy or “helpers” are not permitted to check-in for you or arrive early to set-up your booth in your absence.

Artists may check-in and set-up anytime between the following hours:
Thursday, June 26 9 a.m. – 6 p.m. (set-up ENDS at 6 p.m.)
Friday, June 27 8 a.m. – 10 a.m.

You must check-in BEFORE setting up. Check-in is quick and easy. To do this, drive through the check-in area located on Grand Avenue; just West of 11th Street. Enter onto Grand off 10th street and travel West. Follow the signs to Artist Check-In where our Artist Relations Team will greet you. You don’t even have to get out of your car!! At check in you will receive your Welcome Packet with information, artist credential, booth sign, maps, parking information, and more. After you check-in you may proceed to your booth for unloading and set-up.

REGARDING PARTNERS: All artists must check-in with current photo identification before setting up. This includes the lead artist as well as the partner listed on the application. We will not allow exceptions to this rule. If both artists are not available for check-in you will be turned away and not be permitted to set-up OR exhibit during the weekend of the show. Absolutely no consideration will be made to refund any associated fees including the application and booth fee or travel expenses.

If you would like to map the check-in location, use the following information:
The physical address of Artist Check-In is 1200 Grand Avenue
1100 Grand Avenue is the address of the entrance to the Festival site for Artist Check-in. If using a navigation device, use the following coordinates:

Decimal Degrees -                Degrees, Minutes & Seconds
Lat / 41.586349                   Lat / N41 35 10
Lon / -93.631532                 Lon / W93 37 53


GPS -                                  UTM -
Lat / N 41 35.181                 15NX
Lon / W 93 37.892                Y / 4604043

PARKING Dedicated artist parking is available in the Meredith remote parking located at SW 16th Street and MLK Boulevard. It is a remote lot. At the time of this publication we are working on recruiting volunteers to provide a shuttle on Gators back and forth from the lot. Parking in the downtown is free of charge after 6 p.m. on Friday and all weekend. However, we do ask that you leave the streets surrounding the Festival open for our guests/your buyers.

AWARDS JURY The Awards Jury will begin on Friday, June 27, at 11 a.m. when the Festival opens to the public. Jury members will be using an App we developed that will allow jury members to see and score in real time as they move through the Festival.

ELECTRICITY Electricity is provided to each artist’s booth at no additional charge. You must bring your own lighting and outdoor-approved extension cords at a minimum length of 50 ft. If you use multiple outlets you will need to provide your own power strip. You must attach the power strip so it is not lying on the ground. The maximum wattage available to each artist booth is 500 watts.

EXHIBITOR EQUIPMENT Artists are responsible for providing their own booth, equipment and insurance.

SECURITY The Des Moines Police Department and a private security company will provide 24-hour security, working to assure the highest possible security of the Festival site at all times. We insist you close your booth each night and secure any and all personal belongings during the day and night. The DMAF is not responsible for theft or damage as identified in the Artist Agreement.

WEB SITE All exhibiting artists will have their No. 1 image featured on the DMAF Online Gallery. In addition, we will link from your image to your Web site address, provided we have your information.

QR CODES Every artist with a URL will have a QR code printed on their booth sign. This code is a direct link to your website. If you do not have a website registered with us, let us know if there is an alternative link. Otherwise, you will not have one on your sign.

FOLLOW US ONLINE All of the information found here may be found on our web site. Log on to www.desmoinesartsfestival.org. Click on the VISUAL ARTS drop-down menu and click FOR PARTICIPATING ARTISTS.
Bookmark this page for frequent updates.

EMERGENCY NOTIFICATION Off-hour emergency notification is done by cell phone through an automated emergency notification system. We will register your cell phone number with our system and should there be an emergency or qualified reason to contact all artists, we will use this system. The message is, don’t turn off your cell phone during the overnight hours!!

Wi-Fi The entire Festival site is outfitted with Wi-Fi.

HOME HOSTING DMAF invites you to our Home Hosting Program. The Program is designed to assist you with your accommodations while in Des Moines. The Home Hosting Program is in response to your needs to help curb your costs of doing shows. Residents of Des Moines will open their home and provide accommodations to you free-of-charge. The program is managed on a first-come, first-served basis.

The following guidelines are to ensure the program runs smoothly:

- The DMAF will match local hosts with visiting artists based on their questionnaire. DMAF will never issue a list of hosts and their contact information.

- Once you have been matched with a local host, please be in contact with them immediately and then follow-up as needed prior to your visit.

- Confirm your parking requirements before arriving.

- Do not expect meals unless invited by your host.

- Confirm your length of stay with your host.

The Home Hosting Program is chaired by DMAF board member, Barbara Kirk. If you are interested in being hosted locally, please complete and return the Home Hosting Form.

ACCOMODATIONS Following is a list of hotels in the area of the festival site. We are currently working with each to provide special rates to Festival artists. You can always change your reservation should any of these offer a special rate. We will provide special rate information if it becomes available via email. We are also providing information on one local camping facility.

Holiday Inn Downtown at Mercy Campus
1050 6th Ave
Des Moines, IA 50314
Reservations can be made by calling 515.283.0151 ext 7062
www.dsm-downtown.holiday-inn.com

Des Moines Marriott Downtown 700 Grand Avenue - Six blocks East of the Festival site. Reservations can be made by calling 515.245.5500.

Embassy Suites on the River 101 East Locust Street – 13 blocks East of the Festival site. Shuttle available. Reservations can be made by calling 515.244.1700.

Renaissance Savery Hotel 401 Locust Street – Nine blocks East of the Festival site. Reservations can be made by calling 800.514.4681. Hotel information is available at www.renaissancesavery.com.

Camping Information Adventureland Campground (located 15 miles from downtown Des Moines) 305 34th Ave. NW Altoona, IA 50009 800.532.1286 for reservations

In addition to these downtown hotels and camping alternative are the following two hotels on the city’s south side (5 minutes from downtown) offering a good rate plus amenities. They are nice, clean and offer a number of amenities:

Radisson 6800 Fleur Drive (next door to the Fairmont) 515.285.7777 www.radisson.com
Fairmont (a Marriott Partner) 6880 Fleur Drive (next door to the Radisson) 515.309.4444

RULES (from Artist Prospectus) The DMAF considers its enforcement of the rules our exclusive right and responsibility. Festival officials will visit all displays at intervals throughout the Festival to ensure that exhibitors comply with all Festival rules, including but not limited to checking identification. Your submitted application and signature on the Artist Agreement (for those invited) is your indication that you agree that noncompliance can result in expulsion and ineligibility for jurying, awards and participation in future Festivals. If an artist is removed from the show for non-compliance of the rules, no booth fee refunds will be issued nor compensation made, and the artist will be ineligible to exhibit for a period of at least two years.

1. All work exhibited must be original art produced by the exhibiting artist(s). Work done by a production studio, in classes or workshops, “Buy-sell” and/or imports, work from kits, commercial designs, and derivative work is prohibited. Artists selling work that is not their own will be expelled from the Festival.

2. It is the work by the artist that is juried, therefore any change in the overall body of work by the artist after the jury process accepts the juried work is not considered juried and may not be exhibited until approved by the director of the show. Please see the description of our New Directions program below. Absolutely no consideration will be made if the work is of a different discipline.

3. Artists may only exhibit work in the medium(s) in which they are accepted (juried).

4. Prints may only be exhibited by artists accepted in the Printmaking category. Prints must be produced in signed, limited editions of no more than 250, which are hand-pulled by the artist.

5. No reproductions are allowed. If it’s a copy of any kind, regardless of medium, don’t bring it. (If a work exists as a painting, watercolor, drawing, etc. and is copied by digital or photographic means and printed on an offset press, a serigraph press or through a computer by means of an ink jet or electrostatic printer, this would be a reproduction. This includes giclees.)

6. All artists associated with the juried work must be present to exhibit. If artists apply as partners, each artist must be present. If each artist is not present, the artist who is present will not be permitted to set-up or exhibit. No proxy of any kind is permitted. If artists working as partners are found to apply as a single artist, the artist will be disqualified without a refund regardless of the calendar of stated deadlines. 

7. Booth and display must remain intact during all hours of the show.

8. A picture ID is required at artist check-in by all artists, including partners, accepted to exhibit. In addition, the Festival reserves the right to check ID each day of the Festival to ensure the artist is present. Artists may NOT set-up or have their booth set-up until they have provided proof of their presence.

9. Artists may not sell promotional items such as postcards, notecards, calendars, t-shirts or photocopy and/or offset reproductions of any kind. The sale of non-original promotional items is prohibited. Artists may display for review portfolio or bound publications. These may not be sold but may be given away.

10. Artists are responsible for proper insurance and protection of work and setup. The DMAF will not be responsible for damage to work or setup for any reason. All artists are encouraged to maintain insurance.

11. Only artists accepted in the jewelry category may display and sell jewelry.

12. Artists are responsible for collecting and reporting all taxes, including 6% Iowa sales tax.

13. All work submitted for jury must be for sale at the time of the jury.

14. We do not allow sharing of booths except under extraordinary circumstances and ONLY if prior approval is provided in writing from the director. Absolutely no consideration is given if the request is made at the time of set-up or during the show.

 

EMERGING IOWA ARTISTS PLANNING GUIDE

Congratulations on your selection to be part of the 2014 Des Moines Arts Festival’s Emerging Iowa Artist Program sponsored by Principal Financial Group®. Thanks to support from Principal, this unique program is free and allows you to show and sell your work to an expected 200,000+ guests. This Emerging Iowa Artist (EIA) Planning Guide includes information you will need to navigate your planning between now and the Festival.

Please read all the information provided here and return the enclosed documents POSTMARKED on or before January 10, 2014. Your failure to return the requested documents will result in your being eliminated from the program. We encourage you to copy the documents you will be returning for your records. This same planning guide may be found on our web site on a special page generated specifically for participating artists. Please bookmark this page and refer back to it when needed.

There are two meetings planned for you between now and the start of the Festival. The first is the EIA WORK SESSION with executive director, Stephen King and local professional artist Chris Vance in March. The exact date and time will be emailed within the next couple of weeks. This session is designed to assist you with preparations for the Festival—how to sell, how to price your art, expectations, etc. We even set up one of the booths you will be using so you may inspect the space before the Festival. The second meeting is CHECK-IN on Fri., June 27, 2014 at 7:45 a.m.

Our communications going forward will be entirely via email. Please be sure to take time to make the necessary adjustments to your spam or email filter to allow emails from our organization, especially if you use AOL (extension @desmoinesartsfestival.org).

The following are enclosed forms to be completed and returned to us postmarked on or before January 10, 2014:

Exhibitor Agreement and Release Form   This is a simple contract between you and the show.

Information & Request Form    Iowa Sales Tax Permit Number or Social Security Number. It is the Festival’s policy not to ask for Social Security Numbers on the Artist Application, however, we ask for this information on your Exhibitor Release Form in order to get pre-approval for Iowa Sales Tax. All participating artists must pay sales tax and securing the appropriate paperwork is something we assist you in obtaining prior to the Festival.

Demonstration Form    All EIA’s are required to provide a demonstration during the Festival. This was a prerequisite to application and all artists are expected to comply.  Please use this form to indicate the three top time preferences for your demonstration. You are expected to provide materials unique to your demonstration. DMAF will provide infrastructure like a potter’s wheel, easel or other production pieces that may be too bulky to transport to the Festival. Demonstrations take place either under the Principal Financial Group Demonstration Tent or at your booth. The Festival will assign the demonstration location.

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MANDATORY MEETING There is a mandatory meeting at 7:45 a.m. on Friday, June 27 to check in and receive your Welcome Packet, review Festival guidelines, answer questions.

CHECK-IN INFORMATION Check-in will be at the mandatory meeting on Friday, June 27 at 7:45 a.m. A photo I.D. and School I.D. is required for check-in. At the time of check-in you will receive a packet of information that will also include a parking permit and credential(s). Parking location options will be provided at a later date.

EIA BOOTH SPACE DMAF provides to EIA’s a single booth measuring 10’ x 83.25”. Within this space will be one (1) 8’ table, two (2) chairs, and interior tent lighting. In addition, each space will have display pegboard walls that measure 8’ tall x 83.25” along the back 8’ tall x 39”  wide for side walls (see enclosed images). These walls are made of peg board, so if you display your work, you will need to bring metal pegs to hang your work. Additional lighting for displays must be provided by the artist.

SALES TAX PERMITS Each artist is responsible for the collection and reporting of all applicable taxes. A temporary Iowa Sales Tax Permit will be included in your Welcome Packet that you will receive at the Mandatory Meeting. These are provided for your convenience and it is your responsibility to submit these to the Iowa Department of Revenue and Finance. You do not need to do anything before the Festival to have a sales tax permit. We will notify the Iowa Department of Revenue and Finance before your arrival.

LOAD-IN PROCEDURES Each EIA will be assigned a booth location in advance of the Festival. You may drive onto the Festival Site to unload.  You may want to enlist some assistance or bring a handcart or dolly to get you to and from your booth space (remember, there will be 20 of you loading in at the same time). Vehicles must be off the site by 10 a.m. on Friday, June 27 and all set-up must be completed no later than 10 a.m. The awards jurying begins at 11 a.m.

CREDENTIALS Credentials are a critical form of security.* Credentials are used by you to access the site after hours (before and after the event closes to the public). Because this is a free event there is no restriction to those who may enter and exit the site during public hours. Security guards and local police are on-site throughout the night. Credentials also identify you to our guests. You are required to wear your credential in a way people can see it (i.e. not on your pants or shoes). Credentials allow you access into the Artist Hospitality Suite and private restrooms. They will also allow you access to the Fast Pass lane at all food vending and beverage operations.

* credentials are issued to the artist only. If you have a working assistant and a need for them to access the site after hours, there name must be submitted in advance of the Festival (before June 1). We will provide one (1) Artist Assistant credential with their name for each artist. Generic Artist Assistant credentials will not be honored and credentials are not provided the week of the Festival.

ABOUT THE FESTIVAL SITE The site of the Festival  surrounds the John and Mary Pappajohn Sculpture Park. Dedicated on Sept. 27, 2009 the $40 million park is home to over 20 pieces of important contemporary sculpture. The Pappajohn Sculpture Park is located in the thirteen-acre Western Gateway Park, home to the Des Moines Arts Festival®. The park is located from 13th to 15th Streets between Grand Avenue and Locust Street at the west entrance into the city’s downtown.  The park includes Des Moines’ Central Library, Pappajohn Higher Education Center, Arlington-Hallett Apartments, Temple for Performing Arts, and the new home of Wellmark Blue Cross & Blue Shield Headquarters. If you would like an aerial view of the site, Google 1400 Locust Street, Des Moines, IA – click on the satellite view.

FINANCIAL INFORMATION Be prepared to take all forms of payment. It is entirely your responsibility to correctly complete the sale whether it is through a credit sale, cash or check. We will do our best to assist you after the Festival if a check or credit card is bad, but we are not financially responsible for the loss.

Cash & checks - You are responsible for collecting cash and check payments for your work. You may want to bring a cash bag/box to safely store earnings. Some people may request receipts so it is helpful to have a receipt pad handy. We do not provide change so please plan accordingly.

Credit Cards– If you do not have a credit card processing account, we have found the best avenue is Square or Intuit’s GoPayment. Both are easily assessable and work with an Android or Smart Phone. We encourage you to research which system works best for you. A simple Google search will provide you the necessary information. If you make the decision far enough in advance of the Festival, the company will provide you a complimentary swiper. Each also have a “register” App for the iPad.

www.squareup.com

www.intuit-gopayment.com.  

PARKING Dedicated artist parking is available in the Meredith remote parking located at SW 16th and MLK Blvd. It is a remote lot. At the time of this publication we are working on recruiting volunteers to provide a shuttle on Gators back and forth from the lot. Parking in the downtown is free of charge after 6 p.m. on Friday and all weekend. However, we do ask that you leave the streets surrounding the Festival open for our guests/your buyers.

ARTIST PARTY & AWARDS Sunday morning before the Festival closes, the staff of the DMAF will host the annual Artist Party and Awards at a to be determined time on June 29 in the Jazz & Wine Pavilion. Complimentary breakfast and beverages will be served.

AWARDS JURY The Awards Jury will begin at 11 a.m. when the Festival opens to the public. Jury members will be using an App we developed that will allow jury members to see and score in real time as they move through the Festival. The Festival will jury all EIA’s. The jury will select one EIA as the Best of Show—EIA. The artist selected will receive a $1,000 award plus an invitation to the 2015 Festival. 

ELECTRICITY Electricity is provided in the form of shared extension boxes. You must bring your own lighting and outdoor-approved  extension cords at a minimum length of 50 ft. If you use multiple outlets you will need to provide your own power strip. You must attach the power strip and any connection so it is not lying on the ground. The maximum wattage available to each artist is 500 watts.

SECURITY The Des Moines Police Department and a private security company will provide 24-hour security, working to assure the highest possible security of the Festival site at all times. Very Important: Because the EIA booths are located in a larger tent, the tent company will come by after closing to secure the sides. Work amongst your fellow artists to make absolutely sure no one leaves the space until the tent is secure. Do not leave any personal belongings in the tent overnight. It is also important that you secure cash and payments at all times during the Festival. The DMAF is not responsible for theft or damage as identified in the Artist Agreement.

WEB SITE All exhibiting artists will have their No. 1 image featured on the DMAF Online Gallery. In addition, we will link from your image to your Web site address, provided we have your information.

QR CODES Every artist with a URL will have a QR code printed on their booth sign. This code is a direct link to your website. If you do not have a website registered with us, let us know if there is an alternative link. Otherwise, you will not have one on your sign.

EMERGENCY NOTIFICATION Off-hour emergency notification is done by cell phone through an automated emergency notification system.  We will register your cell phone number with our system and should there be an emergency or qualified reason to contact all artists, we will use this system. The message is, don’t turn off your cell phone during the overnight hours!!

Wi-Fi The entire Festival site is outfitted with Wi-Fi.

ACCOMODATIONS Below is a list of hotels in the area of the festival site. We are currently working with each to provide special rates to Festival artists. You can always change your reservation should any of these offer a special rate. We will provide special rate information as it becomes available via email. We are also providing information on one local camping facility.

Holiday Inn Downtown at Mercy Campus
1050 6th Ave
Des Moines, IA  50314
515.283.0151 ext 7062
www.dsm-downtown.holiday-inn.com

Des Moines Marriott Downtown
700 Grand Avenue - Six blocks East of the Festival site.
Reservations can be made by calling 515.245.5500.

Embassy Suites on the River
101 East Locust Street – 13 blocks East of the Festival site. Shuttle available. Reservations can be made by calling 515.244.1700.

Renaissance Savery Hotel
401 Locust Street – Nine blocks East of the Festival site.
Reservations can be made by calling 800.514.4681. Hotel information is available at www.renaissancesavery.com.

Camping Information
Adventureland Campground (located 15 miles from downtown Des Moines)
305 34th Ave. NW
Altoona, IA 50009
800.532.1286 for reservations

In addition to these downtown hotels and camping alternative are the following two hotels on the city’s south side (5 minutes from downtown) offering a good rate plus amenities. They are nice, clean and offer a number of amenities:

Radisson
6800 Fleur Drive (next door to the Fairmont)
515.285.7777
www.radisson.com

Fairmont (a Marriott Partner)
6880 Fleur Drive (next door to the Radisson)
515.309.4444

HOME HOSTING DMAF invites you to our Home Hosting Program. The Program is designed to assist you with your accommodations while in Des Moines. The Home Hosting Program is in response to your needs to help curb your costs of doing shows. Residents of Des Moines will open their home and provide accommodations to you free-of-charge. The program is managed on a first-come, first-served basis. 

The following guidelines are to ensure the program runs smoothly:

 - The DMAF will match local hosts with visiting artists based on their questionnaire. DMAF will never issue a list of hosts and their contact information.

- Once you have been matched with a local host, please be in contact with them immediately and then follow-up as needed prior to your visit.

- Confirm your parking requirements before arriving.

- Do not expect meals unless invited by your host.

- Confirm your length of stay with your host.

The Home Hosting Program is chaired by Barbara Kirk.

If you are interested in being hosted locally, please complete and return the Home Hosting Form, which can be found on the Festival’s web site under the “For Participating” Artists tab.

RULES (from Artist Prospectus) The DMAF considers its enforcement of the rules our exclusive right and responsibility. Festival officials will visit all displays at intervals throughout the Festival to ensure that exhibitors comply with all Festival rules, including but not limited to checking identification. Your submitted application and signature on the Artist Agreement (for those invited) is your indication that you agree that noncompliance can result in expulsion and ineligibility for jurying, awards and participation in future Festivals. If an artist is removed from the show for non-compliance of the rules, no booth fee refunds will be issued nor compensation made, and the artist will be ineligible to exhibit for a period of at least two years.   

1. All work exhibited must be original art produced by the exhibiting artist(s). Work done by a production studio, in classes or workshops, “Buy-sell” and/or imports, work from kits, commercial designs, and derivative work is prohibited. Artists selling work that is not their own will be expelled from the Festival.

2. It is the work by the artist that is juried, therefore any change in the overall body of work by the artist after the jury process accepts the juried work is not considered juried and may not be exhibited until approved by the director of the show. Please see the description of our New Directions program below. Absolutely no consideration will be made if the work is of a different discipline.

3. Artists may only exhibit work in the medium(s) in which they are accepted (juried).

4. Prints may only be exhibited by artists accepted in the Printmaking category. Prints must be produced in signed, limited editions of no more than 250, which are hand-pulled by the artist.

5. No reproductions are allowed. If it’s a copy of any kind, regardless of medium, don’t bring it. (If a work exists as a painting, watercolor, drawing, etc. and is copied by digital or photographic means and printed on an offset press, a serigraph press or through a computer by means of an ink jet or electrostatic printer, this would be a reproduction. This includes giclees.)

6. All artists associated with the juried work must be present to exhibit. If artists apply as partners, each artist must be present. If each artist is not present, the artist who is present will not be permitted to set-up or exhibit. No proxy of any kind is permitted. If artists working as partners are found to apply as a single artist, the artist will be disqualified without a refund regardless of the calendar of stated deadlines.

7. Booth and display must remain intact during all hours of the show.  

8. A picture ID is required at artist check-in by all artists, including partners, accepted to exhibit. In addition, the Festival reserves the right to check ID each day of the Festival to ensure the artist is present. Artists may NOT set-up or have their booth set-up until they have provided proof of their presence.

9. Artists may not sell promotional items such as postcards, notecards, calendars, t-shirts or photocopy and/or offset reproductions of any kind. The sale of non-original promotional items is prohibited. Artists may display for review portfolio or bound publications. These may not be sold but may be given away.

10. Artists are responsible for proper insurance and protection of work and setup. The DMAF will not be responsible for damage to work or setup for any reason. All artists are encouraged to maintain insurance.

11. Only artists accepted in the jewelry category may display and sell jewelry.

12. Artists are responsible for collecting and reporting all taxes, including 6% Iowa sales tax.

13. All work submitted for jury must be for sale at the time of the jury.

14.  We do not allow sharing of booths except under extraordinary circumstances and ONLY if prior approval is provided in writing from the director. Absolutely no consideration is given if the request is made at the time of set-up or during the show.

Are you on FACEBOOK?  “Like” us. Then watch for weekly updates including information about YOU! We will be posting information about each of our exhibiting artists leading up to the Festival starting after January 10.


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